Electronic log of Governor Mark Sanford's constituent correspondence, 2003-2011


Encoded Archival Description

Biography or History: unspecified

Custodial History: unspecified

Acquisition Information: South Carolina. Governor (2003-2011: Sanford). Constituent Services Division.

Scope and Content: This series consists of a database used to log and track the progress of constituent correspondence received by the Governor's Office. The original database was received in FileMaker Pro 7 format and was converted to Microsoft Access 2007 for access to the public. A table of conversion errors from this process, mostly truncated fields, is located in the folders containing the exported versions of the database. The database contains one large table with over 300,000 entries. This table was then exported into comma separated value (.csv), Open Document Spreadsheet (.ods), and eXtensible Markup Language (XML) files. Due to the size of the table and Access 2007's limitations on the number of records that can be exported at time, the exported .csv and .ods files are divided into seven parts. The database lists correspondence in numerical order by the number assign to each item when it was received by the Constituent Services Division. Database fields include, but are not limited to: the constituent's name, the staff member assigned to the query, a summary of the query, whether the query is in support or opposition to specific legislation, and comments on the response from the Constituent Services Division.

Appraisal Information: unspecified

Accruals: no

Arrangement: Series arranged by assigned correspondent number.

Conditions Governing Access: Some correspondence referenced by this database may contain medical information or personal identifying information such as Social Security Numbers and should be reviewed by staff.

Conditions Governing Use: None

Physical Characteristics and Technical Requirements: unspecified

Other Finding Aid: None

Location of Originals: South Carolina Department of Archives and History, 8301 Parklane Road, Columbia, SC 29223

Alternative Form Available: None

Related Material: The constituent correspondence indexed by this database is located in S 558018, Central correspondence file.

Bibliography: none

Other Descriptive Data: The correspondence indexed by this database is primarily located in S558018, Central Correspondence File. However, indexed correspondence may also be found in S558008, Order of the Palmetto Files; S558009, Order of the Silver Crescent Files; S558013, Correspondence relating to Veteran Affairs; S558014, Invitations Accepted; S558015, Invitation Regrets (sample), S558017, Holiday Cards; S166076, Magistrate Appointments; S166077, Local Foster Care Review Board Appointments; S166078, Local Board and Commission Appointments; and S166079, State Board and Commission Appointments.

Processing Information: None


Encoded Archival Description - Identification

Unit Title: Electronic log of Governor Mark Sanford's constituent correspondence, 2003-2011

Accumulation:

Created:

Creator: South Carolina. Governor (2003-2011: Sanford). Constituent Services Division.

Physical Description: 873.00 MB

Language: English


Encoded Archival Description - Header

Identifier: S558019

Title Proper of the Finding Aid: Electronic log of Governor Mark Sanford's constituent correspondence, 2003-2011

Creation Date: 2015

Descriptive Rules: DACS


Electronic log of Governor Mark Sanford's constitu...

Object Type: Collection

In Collection: Governor Mark C. Sanford

Electronic log of Governor Mark Sanford's constituent correspondence, 2003-2011
Electronic log of Governor Mark Sanford's constituent correspondence, 2003-2011